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Creating and Scheduling Regular Bills

To create and schedule a regular bill, perform the following steps:
1.      Navigate to Payers dashboard.
2.      On the All tab, select the Payer you want to create the regular bill for.
The Payer overview page appears.
3.      On the payer Overview page, under Initiate Your First Payment, click Create Bills to initiate your first payment.
Or
From the left panel, under Accounts Payable, select Bills.
The Regular Bills tab details appear.
Note: The Initiate Your First Payment panel appears for each payer until their first bill is successfully created.
4.      Click to expand Create Bill and select Regular Bill.
The Create Regular Bill page appears.
5.      Drag and drop or upload invoice to create recurring bill.
Or
Enter the Vendor and Bill details manually.
6.      Select the vendor from the Vendor list.
Note: When you select a vendor from the list, the mailing address is automatically displayed in the Mailing Address box by default.
7.      Under Bill Details:
a.       Enter the bill number in the Bill Number box.
b.       Select the bill and due dates from the calendars.
c.       Enter the description in the Description box.
d.    Select the vendor's location from the Location list.
8.       Under Expenses:
a.     Select the GL account from the GL Account list.
b.     Enter the description in the Description box.
c.     Enter the amount in the Amount box.
d.     Select the class from the Class list.
e.     (Optional) Click Add Expenses to add new expenses.
9.    Under Items:
a.       Enter the item details in the Item Details box.
b.       Select the GL account from the GL Account list.
c.       Enter the amount in the Total Amount box.
d.    (Optional) Click Add Items to add new items.
10.  (Optional) Enter if there is any adjustment amount in the Adjustments box.
11.  (Optional) Click Save as Draft to save the bill as draft.
Note: For more information on draft bills, see Draft Bills.
12.  Click Proceed to save the bill details and schedule the payment.
The Schedule Payment page appears.
Note: By default, the vendor’s name is populated and displayed in a disabled state.
13.  Select the schedule date from the Schedule Payment Date calendar.
14.  Select the payment method. For example, ACH or Check.
  • If you select ACH:
                                                        i.               Select the Payer’s bank account.
                                                       ii.               Select the Vendor’s bank account.
                                                     iii.               (Optional) Click Add New to add a new bank account.
                                                     iv.               Select the payment speed from the Payment Speed list. For example, Standard ACH or FastPay ACH.
  • If you select Check:
                                                        i.              Select the Payer’s bank account.
ii.      (Optional) Click Enable Checks to enable the check payments.
Note: For more information on enabling checks payments, see Editing Bank Details.
iii.     Select the Vendor’s address.
iv.     (Optional) Click Add New to add new address.
15.  Verify the bill and payment summary.
16.  Click Schedule Payment to schedule the bill.
The regular bill is successfully created and scheduled for bill payment.
17.  (Optional) Click Notify Approver to send the bill for review and approval before scheduling.
The regular bill is successfully created and sent for review and approval.
Note:
  • For more information on approval process, see Submitting Bills for Review and Approval.
  • A vendor is considered Billable when at least one bill is processed during the billing month.
  • A vendor is considered Non-Billable if no bills are processed during the billing month.